Proposal Specialist (Ai Project)

Every successful Life Sciences consulting business is built on a simple truth: great proposals teams don’t just respond — they shape growth.

As VCLS continues to scale globally across Biotech, MedTech, and HealthTech, we are investing deliberately in the future of our proposals function — strengthening today’s execution while building the systems, tools, and capabilities that will define tomorrow.

This role exists because we believe excellence in proposals is a competitive advantage — and because the future of this work will be smarter, more automated, and more human, not less.

Why This Role Matters

This is not a transactional role. And it’s not “just automation.”

You will sit at the intersection of delivery, process, and technology, helping ensure that:

• proposals are accurate, compliant, and compelling today
• the function is scalable, resilient, and tech-enabled for the future

You will work closely with an experienced Life Sciences Proposals Director known for authentic, supportive leadership — and partner with IT to introduce automation and responsible AI in ways that are practical, secure, and value-driven.

If you understand that a great proposal is both craft and system, this role was designed with you in mind.

Your Purpose

To enable efficient, consistent, high-quality proposals at VCLS — while helping future-proof how we work by improving reuse, reducing friction, and thoughtfully introducing automation and AI into the proposals lifecycle.

This is a role for someone who values:

• share our PIPE values (People, Innovation, Passion, Excellence)
• precision and attention to detail
• and the intellectual energy of a fast-moving proposals environment

What You’ll Do

Proposal Delivery & Quality

• Support the end-to-end coordination and preparation of RFPs, RFIs, and proactive proposals
• Build, maintain, and refine templates, boilerplate content, and modular sections
• Ensure proposals consistently reflect VCLS brand, tone, and quality standards
• Support timelines, reviews, version control, and final submissions

Automation & AI Enablement

• Help implement and maintain proposal automation tools, partnering closely with IT
• Manage content libraries and knowledge repositories to drive reuse and consistency
• Stay curious about emerging tools and share practical ideas that actually work
• Balance innovation with governance, compliance, and quality

Cross-Functional Collaboration

• Work seamlessly with Business Development, technical experts, and IT
• Ensure proposal data aligns with CRM and document management systems
• Act as a connective force — keeping proposals moving without noise or ego

Requirements

Who You Are

You take pride in getting the details right — and you see structure as a strength, not a constraint.

You understand that proposals are:

• operationally demanding
• strategically critical
• and constantly evolving

You likely bring:

• Experience in proposal development or bid support within Life Sciences, CROs, or consulting
• Exceptional attention to detail and comfort with structured, complex documents
• A collaborative, low-ego mindset and confidence working across functions
• A genuine interest in automation, AI, and process improvement — whether expert or emerging
• The judgment to balance innovation with consistency and compliance