PURCHASE EXECUTIVE

Position: Purchase Executive

Department: Procurement / Supply Chain

Location: As per requirement

Experience Required: 2–5 years in Purchase / Procurement (Food Industry preferred)

Roles & Responsibilities:

1. Vendor Management

• Identify, evaluate, and onboard reliable suppliers.
• Maintain strong vendor relationships and negotiate best pricing.
• Obtain quotations, evaluate offers, and finalize procurement terms.

2. Purchasing & Procurement

• Prepare purchase orders (PO) as per company requirements.
• Ensure timely procurement of raw materials, packaging, and consumables.
• Track order status and follow up with vendors for on-time delivery.
• Maintain adequate inventory levels as per stock norms.

3. Cost Control

• Negotiate rates to reduce procurement costs.
• Monitor market trends and price fluctuations.
• Ensure cost-effective purchasing without compromising quality.

4. Documentation & Reporting

• Maintain purchase records, bills, and delivery notes.
• Verify vendor invoices and coordinate with accounts for payment.
• Prepare daily/weekly purchase reports.

5. Coordination

• Coordinate with production, warehouse, and store teams for material planning.
• Ensure quality standards are met as per company requirements.
• Handle urgency-based purchases during shortages.

6. Compliance & Quality

• Ensure vendor compliance with company policies and quality standards.
• Maintain audit-ready documentation and files.
• Resolve any supply or quality-related issues.

Skills Required:

• Strong negotiation and communication skills
• Good knowledge of procurement processes
• Vendor management and market knowledge
• MS Excel, ERP/SAP/Tally (preferred)
• Analytical and cost-saving mindset