Job Description
Job Overview:
The Receiving Controller is responsible for ensuring, by controlling and auditing the functions, that all receiving team members across the branches are abiding by the set processes.
Duties and Responsibilities:
Operational Oversight & Process Compliance
-Ensure that all approved receiving processes are properly followed and consistently adhered to by all receiving teams.
- Implement new solutions and processes as instructed by the Head of Receiving Control to enhance receiving practices and minimize operational risks.
- Ensure that all transfers, purchase orders, and returns are accurately and promptly posted in the system, maintaining the integrity of the data.
Inventory Management & Accuracy
- Ensure accurate and up-to-date inventory by making sure that all stock movement transactions are updated both in the system and physically in the warehouse.
- Coordinate with the Invoice Matching department at the Head Office to address discrepancies between invoices of direct deliveries from suppliers and receiving records.
Discrepancy Identification & Resolution
- Identify gaps and discrepancies through regular branch visits, provide actionable recommendations, and suggest areas for improvement.
- Communicate all necessary actions regarding discrepancies with the receiving departments across branches, ensuring timely resolution and alignment.
- Coordinate with Central Warehouse Management to resolve discrepancies, errors, or pending transactions related to product movements across branches.
Auditing, Monitoring & Reporting
- Conduct regular store visits as scheduled by your superior, following a comprehensive checklist to ensure proper compliance with receiving procedures.
- Submit a detailed monthly observation report, highlighting key findings from branch audits and proposing corrective actions to improve performance.
- Prepare receiving-related reports as requested by management, ensuring accuracy and providing insights into operational performance.
End-of-Month Closing & Transaction Finalization
- Ensure all transactions are settled promptly to guarantee an accurate and efficient end-of-month closing process.
- Finalize any pending purchase consignment transactions to ensure complete and accurate recordkeeping.
Staff Guidance & Development
- Provide guidance and direction to receiving team members based on gaps identified during audits and control activities, ensuring continuous improvement in their performance.
- Offer clear corrective measures to receiving staff based on audit findings to enhance adherence to processes and improve efficiency.
Qualifications:
- Between 3 and 5 years of experience in related field
- Bachelor’s Degree in business administration or any related field
The Receiving Controller is responsible for ensuring, by controlling and auditing the functions, that all receiving team members across the branches are abiding by the set processes.
Duties and Responsibilities:
Operational Oversight & Process Compliance
-Ensure that all approved receiving processes are properly followed and consistently adhered to by all receiving teams.
- Implement new solutions and processes as instructed by the Head of Receiving Control to enhance receiving practices and minimize operational risks.
- Ensure that all transfers, purchase orders, and returns are accurately and promptly posted in the system, maintaining the integrity of the data.
Inventory Management & Accuracy
- Ensure accurate and up-to-date inventory by making sure that all stock movement transactions are updated both in the system and physically in the warehouse.
- Coordinate with the Invoice Matching department at the Head Office to address discrepancies between invoices of direct deliveries from suppliers and receiving records.
Discrepancy Identification & Resolution
- Identify gaps and discrepancies through regular branch visits, provide actionable recommendations, and suggest areas for improvement.
- Communicate all necessary actions regarding discrepancies with the receiving departments across branches, ensuring timely resolution and alignment.
- Coordinate with Central Warehouse Management to resolve discrepancies, errors, or pending transactions related to product movements across branches.
Auditing, Monitoring & Reporting
- Conduct regular store visits as scheduled by your superior, following a comprehensive checklist to ensure proper compliance with receiving procedures.
- Submit a detailed monthly observation report, highlighting key findings from branch audits and proposing corrective actions to improve performance.
- Prepare receiving-related reports as requested by management, ensuring accuracy and providing insights into operational performance.
End-of-Month Closing & Transaction Finalization
- Ensure all transactions are settled promptly to guarantee an accurate and efficient end-of-month closing process.
- Finalize any pending purchase consignment transactions to ensure complete and accurate recordkeeping.
Staff Guidance & Development
- Provide guidance and direction to receiving team members based on gaps identified during audits and control activities, ensuring continuous improvement in their performance.
- Offer clear corrective measures to receiving staff based on audit findings to enhance adherence to processes and improve efficiency.
Qualifications:
- Between 3 and 5 years of experience in related field
- Bachelor’s Degree in business administration or any related field
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