Receptionist, Administrative Assistant

Description

The key responsibilities of this position are:

· Receptionist tasks

o In charge of the ALMA Switchboard and regular clerical reception duties

o Attention of local and international visitors and contractors

o Official correspondence and pouch reception, and distribution

o Coordination and follow up of items sent to maintenance

o Coordination of the Administration Support /Handy Man

o Office supplies hand out and stock up

o Courier coordination

o Access control support.

o Print ALMA Cards and assign access

· Administrative support

o Preparing standard reports (maintenance visits, office supplies, cleaning evaluation)

o Keeping up to date relevant SCO and OSF calendars and other internal informational systems based on requests from the ADA management.

o Assisting SCO and OSF staff to set up meetings and meeting calendars

o Assisting ADA with maintenance coordinati...