Job Description
Job Title: RFP Specialist (5 - 6 years experience)
Location: Gurugram - Sector 33 (Onsite - 5 Days a Week)
Shift Time: 04:00 PM IST to 01:00 AM IST (US Business Hours)
Summary of Responsibilities:
We are seeking an experienced US RFP Specialist with a strong background in Bid Management, Proposal Writing, Proposal Development, US Pricing Models, BAFO preparation, and Saa S industry practices. The ideal candidate will lead end-to-end proposal cycles, manage cross-functional stakeholders, and deliver compliant, compelling, and customer-focused proposals for US-based clients and /commercial opportunities.
Responsibilities by Function:
RFP Management & Bid Strategy
● Lead the complete RFP/RFI/RFQ response lifecycle for US clients from opportunity evaluation to final submission.
● Analyze RFP requirements, create compliance matrices, and define timelines, deliverables, and win themes.
● Partner with Sales, Pre-Sales, Product, Pricing, Legal, and Executive teams to ensure proposal accuracy and alignment.
● Conduct bid/no-bid assessments and recommend winning strategies.
Proposal Writing & Development
● Write, edit, and structure persuasive, customer-focused proposal content tailored to US markets. ● Prepare executive summaries, technical responses, solution overviews, differentiators, and value propositions.
● Maintain and update content libraries, templates, and standard response materials.
US Pricing & BAFO Preparation
● Develop and analyze US pricing models, cost structures, Saa S subscription pricing, and multi-year pricing scenarios.
● Prepare Best and Final Offer (BAFO) submissions for state and commercial clients.
● Work with finance teams to ensure compliant, competitive pricing aligned with profitability targets.
Saa S & Technical Collaboration
● Work closely with Product and Technical teams to translate Saa S capabilities into proposal-ready content.
● Ensure proposals communicate product features, integrations, deployment models, security, compliance, and SLAs clearly.
● Stay updated on Saa S trends, competitive landscape, and US procurement standards. Compliance, Quality & Governance
● Ensure all proposals meet US procurement guidelines, including compliance with state and commercial standards.
● Implement best practices for version control, content hygiene, and document formatting.
● Conduct quality reviews for accuracy, clarity, and completeness before submission.
Project Management
● Manage multiple proposals simultaneously and ensure all deadlines are met.
● Facilitate kickoff meetings, status calls, and review cycles with internal stakeholders.
● Track and maintain historical data, win/loss analysis, and continuous improvement metrics.
Qualifications:
● 5-6 years of overall professional experience
● 5+ years of hands-on experience in Bid & Proposal Management
● RFP/RFI/RFQ Management
● Proposal Writing/Proposal Development
● US Pricing Models (State, SLED, Commercial)
● BAFO development
● Proven experience supporting Saa S-based solutions, cloud platforms, or technology services proposals, expertise in Saa S pricing, subscription models, and multi-year cost analysis.
Location: Gurugram - Sector 33 (Onsite - 5 Days a Week)
Shift Time: 04:00 PM IST to 01:00 AM IST (US Business Hours)
Summary of Responsibilities:
We are seeking an experienced US RFP Specialist with a strong background in Bid Management, Proposal Writing, Proposal Development, US Pricing Models, BAFO preparation, and Saa S industry practices. The ideal candidate will lead end-to-end proposal cycles, manage cross-functional stakeholders, and deliver compliant, compelling, and customer-focused proposals for US-based clients and /commercial opportunities.
Responsibilities by Function:
RFP Management & Bid Strategy
● Lead the complete RFP/RFI/RFQ response lifecycle for US clients from opportunity evaluation to final submission.
● Analyze RFP requirements, create compliance matrices, and define timelines, deliverables, and win themes.
● Partner with Sales, Pre-Sales, Product, Pricing, Legal, and Executive teams to ensure proposal accuracy and alignment.
● Conduct bid/no-bid assessments and recommend winning strategies.
Proposal Writing & Development
● Write, edit, and structure persuasive, customer-focused proposal content tailored to US markets. ● Prepare executive summaries, technical responses, solution overviews, differentiators, and value propositions.
● Maintain and update content libraries, templates, and standard response materials.
US Pricing & BAFO Preparation
● Develop and analyze US pricing models, cost structures, Saa S subscription pricing, and multi-year pricing scenarios.
● Prepare Best and Final Offer (BAFO) submissions for state and commercial clients.
● Work with finance teams to ensure compliant, competitive pricing aligned with profitability targets.
Saa S & Technical Collaboration
● Work closely with Product and Technical teams to translate Saa S capabilities into proposal-ready content.
● Ensure proposals communicate product features, integrations, deployment models, security, compliance, and SLAs clearly.
● Stay updated on Saa S trends, competitive landscape, and US procurement standards. Compliance, Quality & Governance
● Ensure all proposals meet US procurement guidelines, including compliance with state and commercial standards.
● Implement best practices for version control, content hygiene, and document formatting.
● Conduct quality reviews for accuracy, clarity, and completeness before submission.
Project Management
● Manage multiple proposals simultaneously and ensure all deadlines are met.
● Facilitate kickoff meetings, status calls, and review cycles with internal stakeholders.
● Track and maintain historical data, win/loss analysis, and continuous improvement metrics.
Qualifications:
● 5-6 years of overall professional experience
● 5+ years of hands-on experience in Bid & Proposal Management
● RFP/RFI/RFQ Management
● Proposal Writing/Proposal Development
● US Pricing Models (State, SLED, Commercial)
● BAFO development
● Proven experience supporting Saa S-based solutions, cloud platforms, or technology services proposals, expertise in Saa S pricing, subscription models, and multi-year cost analysis.
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