Job Description
Do you have an obsession with hotels? Are you a beauty aficionado? If you answered yes, then come play in the wonderful world of VANITY GROUP.
With a focus on innovating the hotel landscape with best-in-class partnerships, VANITY GROUP is dedicated to elevating hotel amenities from essential toiletry items to an experience that rivals even the sweetest suite. Now one of the world’s most influential hospitality partners, VANITY GROUP is now expanding to the market in India to continue growing their global portfolio!
VANITY GROUP’s house of beauty will see you working with the most sought-after fashion, beauty, skincare, fine fragrance, lifestyle and spa brands to create unforgettable experiences. Innovation will be part of your DNA as you deliver first of its kind concepts with lashings of VANITY GROUP’s playful flair.
Ready to join the VANITY GROUP beauty parade? We can’t wait to meet you.
______________________________________________________________
WHO'S VANITY GROUP?
We are a creative hub of innovative design, development, manufacturing, and marketing for the global hospitality industry.
We’re the seed from which progressive fashion, beauty, fragrance and lifestyle brands grow, representing the world’s most highly regarded global consumer retail brands including Jo Loves, Karl Lagerfeld, Hunter Lab, KEVIN. MURPHY, and Antipodes Nature to name a few.
Internationally renowned as the industry’s best-in-class cosmetics hospitality partner, VANITY GROUP has offices in London, Sydney, Dubai, Shanghai, recently opened Singapore and now India!
POSITION SUMMARY
Reporting to the Head of Business Development – Subcontinent, the Sales Coordinator is responsible for supporting the India Sales team, based in India and Dubai, through effective administration, coordination, and contributions to revenue growth.
RESPONSIBILITIES
SALES COORDINATION
- Assist with the management of new and existing client relationships
- Respond to inbound calls and emails, escalating or handing over to the relevant Sales Manager as required
- Oversee the Salesforce system, ensuring all data is accurate, complete, and up to date
- Support sales teams with market analysis activities, through research across platforms such as Linked In and Trip Advisor and Pulling Reports via SAP and/or Salesforce
- Research and identify hotel leads and relevant contact details for potential hotel partners
- Support the successful deployment of Subcontinent corporate accounts
- Prepare quotations, order forms, and packing forms, ensuring all system data remains current
- Manage seeding stock, including inventory control and allocation
- Collaborate with the Brand Licensing team to ensure sales collateral and samples align with brand approvals and guidelines
- Conduct monthly stocktakes of samples on hand
- Order and manage licensee retail items
- Assist with hotel sampling initiatives and gifting programs
- Take minutes for internal meetings
STAKEHOLDER MANAGEMENT
- Maintain a high level of professionalism and motivational spirit with stakeholders at all times
- Working and collaborating with cross functional teams to achieve outcomes and meet deadlines
- Be a confident decision maker in situations of ambiguity and clearly conveying the reasoning for your decision
- Manage upwards, articulating delays/roadblocks to Head of Business Development Subcontinent with a solution focused approach
- Lead through the Company’s values, coaching, supporting, and providing feedback to the team when required
⭐ ABOUT YOU
- Minimum 2 years proven experience in sales administration or team assistant role
- Experience in beauty, hospitality or FMCG is highly desirable
- Strong administration and customer service background
- Working knowledge of SAP (nice to have but not mandatory)
- Working knowledge of Salesforce (nice to have but not mandatory)
- Proficient in MS Office with strong focus on Excel
- Have worked in high SKU/3 PL environment
- Excellent written and verbal communication skills
- A lover of beauty and travel
- Exceptional phone and email manner
- Ability to adapt and problem solve in an always agile environment and the ability to multitask with various deadlines
- Highly organised and structured approach to day-to-day workload
- Positive can-do attitude
VANITY GROUP PERKS
- Hybrid working conditions and flexible start and finish times
- Generous discounts & gifts from inhouse and partner skincare and haircare brands including Jo Loves, APPELLES, ESPA and Ink and Water
- Discounts with VANITY GROUP hotel partners locally and internationally
- Birthday leave to celebrate your special day
- Recommend friend and family bonus scheme
With a focus on innovating the hotel landscape with best-in-class partnerships, VANITY GROUP is dedicated to elevating hotel amenities from essential toiletry items to an experience that rivals even the sweetest suite. Now one of the world’s most influential hospitality partners, VANITY GROUP is now expanding to the market in India to continue growing their global portfolio!
VANITY GROUP’s house of beauty will see you working with the most sought-after fashion, beauty, skincare, fine fragrance, lifestyle and spa brands to create unforgettable experiences. Innovation will be part of your DNA as you deliver first of its kind concepts with lashings of VANITY GROUP’s playful flair.
Ready to join the VANITY GROUP beauty parade? We can’t wait to meet you.
______________________________________________________________
WHO'S VANITY GROUP?
We are a creative hub of innovative design, development, manufacturing, and marketing for the global hospitality industry.
We’re the seed from which progressive fashion, beauty, fragrance and lifestyle brands grow, representing the world’s most highly regarded global consumer retail brands including Jo Loves, Karl Lagerfeld, Hunter Lab, KEVIN. MURPHY, and Antipodes Nature to name a few.
Internationally renowned as the industry’s best-in-class cosmetics hospitality partner, VANITY GROUP has offices in London, Sydney, Dubai, Shanghai, recently opened Singapore and now India!
POSITION SUMMARY
Reporting to the Head of Business Development – Subcontinent, the Sales Coordinator is responsible for supporting the India Sales team, based in India and Dubai, through effective administration, coordination, and contributions to revenue growth.
RESPONSIBILITIES
SALES COORDINATION
- Assist with the management of new and existing client relationships
- Respond to inbound calls and emails, escalating or handing over to the relevant Sales Manager as required
- Oversee the Salesforce system, ensuring all data is accurate, complete, and up to date
- Support sales teams with market analysis activities, through research across platforms such as Linked In and Trip Advisor and Pulling Reports via SAP and/or Salesforce
- Research and identify hotel leads and relevant contact details for potential hotel partners
- Support the successful deployment of Subcontinent corporate accounts
- Prepare quotations, order forms, and packing forms, ensuring all system data remains current
- Manage seeding stock, including inventory control and allocation
- Collaborate with the Brand Licensing team to ensure sales collateral and samples align with brand approvals and guidelines
- Conduct monthly stocktakes of samples on hand
- Order and manage licensee retail items
- Assist with hotel sampling initiatives and gifting programs
- Take minutes for internal meetings
STAKEHOLDER MANAGEMENT
- Maintain a high level of professionalism and motivational spirit with stakeholders at all times
- Working and collaborating with cross functional teams to achieve outcomes and meet deadlines
- Be a confident decision maker in situations of ambiguity and clearly conveying the reasoning for your decision
- Manage upwards, articulating delays/roadblocks to Head of Business Development Subcontinent with a solution focused approach
- Lead through the Company’s values, coaching, supporting, and providing feedback to the team when required
⭐ ABOUT YOU
- Minimum 2 years proven experience in sales administration or team assistant role
- Experience in beauty, hospitality or FMCG is highly desirable
- Strong administration and customer service background
- Working knowledge of SAP (nice to have but not mandatory)
- Working knowledge of Salesforce (nice to have but not mandatory)
- Proficient in MS Office with strong focus on Excel
- Have worked in high SKU/3 PL environment
- Excellent written and verbal communication skills
- A lover of beauty and travel
- Exceptional phone and email manner
- Ability to adapt and problem solve in an always agile environment and the ability to multitask with various deadlines
- Highly organised and structured approach to day-to-day workload
- Positive can-do attitude
VANITY GROUP PERKS
- Hybrid working conditions and flexible start and finish times
- Generous discounts & gifts from inhouse and partner skincare and haircare brands including Jo Loves, APPELLES, ESPA and Ink and Water
- Discounts with VANITY GROUP hotel partners locally and internationally
- Birthday leave to celebrate your special day
- Recommend friend and family bonus scheme
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