Senior Administration Assistant

This highly regarded Global Investment Manager is seeking an experienced, high-calibre Executive Assistant to provide seamless support within their Global Distribution team on a 12-month maternity leave contract.

• Reputable global Financial Services firm | Boutique-sized Sydney office
• High-performing, no-ego team with a strong, uncompromised culture
• 4 days in office / 1 day WFH | Sydney CBD Office | Immediate start available!
• $120,000 base + superannuation + additional benefits

About the role:
Supporting the Head of and four additional senior members, you will operate in a fast-paced, ever-changing environment. This role will suit someone with exceptional attention to detail, sound judgement, and the ability to build trusted relationships with stakeholders. This is a highly valued position within the business, critical to ensuring the leadership team remains focused and operating at peak efficiency.

The team has strong tenure and is known for their professional, high-performing, and supportive working environment. If you thrive in a dynamic yet supportive setting and take pride in delivering seamless, high-quality executive support, we would love to hear from you.

Duties:

• Provide high-level diary, meeting, and calendar management to ensure executives operate efficiently and effectively
• Coordinate domestic and international travel, including flights, accommodation, itineraries, and expenses
• Prepare presentations, proposals, reports, and meeting materials
• Coordinate external meetings, events, workshops, and conferences, including logistics, agendas, material preparation, catering, vendor liaison, and minute-taking
• Assist with special projects and workstreams across multiple teams
• Provide general administrative support across the wider corporate team as required

Skills & experience:

• 3–5 years’ experience in an Executive Assistant or Team Assistant role within Financial Services or a similar corporate environment
• Ability to work independently and take initiative to manage daily tasks is critical.
• Excellent attention to detail and high proactivity. 
• Good interpersonal skill as the position requires daily contact with key stakeholders. 
• Strong problem-solving ability and time management skills.
• Advanced MS PowerPoint, Intermediate MS Word and MS Excel.

Benefits:
This is a fantastic opportunity for someone who enjoys variety, momentum and being positively challenged in an ever-changing work environment. Their people are truly at the core of this organisation, and you’ll thrive working closely with a collaborative administration team and the wider Sydney office in a boutique, high-performing setting.

We are interviewing immediately. 
To be considered, please APPLY, or contact Aoife Kelly ************************ for a confidential discussion.

Consultant

Aoife Kelly

Recruitment Consultant

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Reference number: 12559
Profession:Business Support

Company: Keegan Adams
Date posted: 5th Jan, 2026