Senior Coordinator, Business Operations

Summary

The Division of Pediatrics Tropical Medicine and National School of Tropical Medicine at Baylor College of Medicine are currently seeking to hire a Senior Coordinator, Business Operations to join the team. The Senior Coordinator, Business Operations will support and assist the deans and division heads, administrators, faculty and support staff or project director/managers in a variety of strategic, administrative, logistical, and organizational duties. The purpose of this position is to provide support to the department by coordinating financial and business processes, processing personnel related transactions, liaising with central departments, and handling day-to-day administrative and business operations for the section and school.

This position is onsite and located in the Texas Medical Center.

Job Duties

• Coordinates the day to day business and financial processes for the department.


• Processes personnel related transactions in SuccessFactors. Coordinates with Human Resources as required.


• Submits positions for approval through the position management process. 


• Coordinates with the International Services Office regarding visa requests for new employees and visa extensions for current employees. 


• Schedules interviews on behalf of the hiring managers and supported faculty.


• Manages faculty reappointments and renewals.


• Monitors financial activity by compiling, reviewing, and reconciling financial accounts.


• Reviews expenditures from fund sources to verify accuracy, need, and compliance.


• Assists with credentialing and onboarding faculty and staff. 


• Coordinates department meetings, events, retreats, and other functions.


• Provides additional support to faculty as needed. 


• Performs other job-related duties as assigned. 

Minimum Qualifications

• High School diploma or GED.


• Four years of relevant experience.

Preferred Qualifications

• Bachelor's Degree.


• Human Resources experience.


• Travel coordinator experience.


• Experience using Concur.


• Proficiency in Microsoft Office Suite.


• Proficiency in SAP S4 Hana.