Job Description

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Job Title: Senior Engineer - ISO Documentation Coordinator – Facility Engineering

Department: Facility Engineering

Reports To: Facilities Manager

Position Summary

The Senior ISO Documentation Coordinator will be responsible for creating, updating, managing, and auditing all technical documents, procedures, and records related to the Utility Engineering Department in compliance with ISO standards. This role ensures that all documentation meets internal quality requirements, regulatory guidelines, and industry best practices, enabling smooth audits and operational efficiency.

Key Responsibilities

1. Documentation & Compliance

  • Develop, review, and maintain Standard Operating Procedures (SOPs), Work Instructions (WIs), checklists, and forms for all utility systems (HVAC, Process Cooling Water, DI Water Plant, Vacuum System, Exhaust System, Sewage Treatment Plant, Fire Systems, etc.).
  • Ensure all documents comply with ISO 9001, ISO 14001, ISO 45001, and relevant industry standards.
  • Control document versions and maintain master lists as per ISO document control procedures.
  • Ensure timely updates of technical drawings, P&IDs, single line diagrams, and asset lists.

    • 2. Audit Readiness

  • Prepare and maintain records required for internal and external ISO audits.
  • Coordinate with auditors and respond to document-related queries during inspections.
  • Conduct periodic self-audits for document accuracy and completeness.

    • 3. Process Improvement

  • Identify gaps in existing documentation and propose improvements.
  • Train engineers, supervisors, and technicians on ISO documentation practices.
  • Support the department in implementing continual improvement initiatives.

    • 4. Coordination & Communication

  • Liaise with Quality Management, EHS, and other departments for cross-functional documentation requirements.
  • Ensure timely submission of reports and KPIs related to utility system performance.
  • Manage technical filing systems (both electronic and physical).

    • Required Qualifications

    Education:

  • Bachelor’s Degree in Mechanical / Electrical / Instrumentation Engineering or related discipline.

    • Experience:

  • Minimum 10–12 years of experience in utility engineering operations, with at least 3 years in ISO documentation or quality management roles.

    • Technical Skills:

  • Strong knowledge of utility systems in manufacturing or semiconductor/industrial environments.
  • Familiarity with ISO documentation requirements (ISO 9001, ISO 14001, ISO 45001).
  • Proficiency in MS Office, AutoCAD (for drawings), and document management software.

    • Soft Skills:

  • Excellent attention to detail and organizational skills.
  • Strong communication and training skills.
  • Ability to work independently and manage deadlines.

    • Key Performance Indicators (KPIs)

  • 100% compliance to ISO documentation requirements during audits.
  • On-time completion of document creation and revisions.
  • Zero audit non-conformances related to document control.
  • Improved accessibility and accuracy of technical documents.

    • Work Environment

  • Primarily office-based with periodic visits to utility plant areas.
  • Interaction with engineers, operators, and maintenance personnel.

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