Senior Executive Assistant

Responsibilities

Executive & Calendar Support:

• Provide comprehensive secretarial and clerical support to the Director, Clinical Research Unit (CRU).
• Manage the Director's calendar, including appointment scheduling and travel arrangements.
• Process claims, payments, and other administrative transactions as required.

Administrative & Office Support:

• Handle incoming and outgoing correspondence, including mail, faxes, circulars, and publications.
• Perform general clerical duties such as filing, photocopying, faxing, franking, and record retrieval.

Meeting & Event Coordination:

• Coordinate departmental and ad-hoc meetings, including scheduling, room bookings, agenda preparation, minute-taking, and dissemination.
• Prepare meeting venues, manage logistics, attendance tracking, and arrange refreshments when necessary.
• Send meeting invitations and reminders to relevant stakeholders.

Data Management & Reporting:

• Collate, maintain, and submit statistical data and training attendance records when required.
• Support reporting to NHGP HRD following training events.

Research Administration Support:

• Provide administrative and logistical support to the Director, Manager, and CRU team.
• Assist with grant administration and preparation of presentation materials.
• Support the organisation and coordination of research-related events, training courses, seminars, and forums.
• Provide secretariat support for research initiatives and track research outcomes.
• Maintain research training records, coordinate course registrations, and manage renewals of research-related e-journals.

Operational & Other Administrative Duties:

• Track staff leave and maintain staff movement records.
• Raise IT service requests and manage departmental stationery procurement.
• Process purchase requisitions, e-payments, and other financial transactions.
• Maintain organised filing systems, shared drives, and departmental assets, including IT equipment.

Interested candidates, please click apply or send your CV over to

Cherilyn Lim Min Hui (Ms.)

CEI Reg No:. R

Office Tel no