Senior Program Manager

Senior Program Manager – FAA Aviation Safety Support Position Overview The Program Manager provides comprehensive program and task order (TO) management support for Federal Aviation Administration (FAA) initiatives under the Aviation Safety Analytical Services and Support contract. This role ensures all Statement of Work (SOW) requirements are executed efficiently, accurately, on schedule, and in full compliance with contractual and quality standards. The Program Manager serves as a key member of a Government-led team and works closely with the Contracting Officer's Representative (COR), Program Office, and stakeholders. Key Responsibilities Program & TO Management Serve as the primary point of contact for program management activities under the Task Order. Participate in TO Kick-Off meetings with the FAA, COR, and Contractor team. Support Government-led teams as directed by the COR. Prepare and deliver accurate meeting minutes, action items, and follow-up documentation. Project Management Plan (PMP) Develop, maintain, and update a comprehensive Project Management Plan (PMP). Ensure the PMP includes schedules, milestones, deliverables, process steps, staffing plans, and resource rationale. Submit PMP updates for COR approval when changes result in schedule impacts exceeding ten (10) business days. Ensure alignment between PMP, project schedules, and SOW requirements. Schedule & Resource Management Develop and maintain integrated project schedules at both program and task levels. Track milestones, deliverables, staffing resources, and task-level requirements. Ensure timely delivery of all SOW-required outputs. Monthly Status Reporting (MSR) Prepare and submit Monthly Status Reports documenting: Completed, ongoing, and planned work by task Labor hours by task, labor category, and personnel Deliverable status Risks, mitigation strategies, and updates on previously identified risks Additional information required by the COR Ensure reports are accurate, timely, and compliant with FAA reporting standards. Financial Management & Reporting Oversee preparation and submission of Monthly Financial Reports (MFRs). Track funding, labor hours, CLIN usage, burn rates, and projections. Identify projected funding thresholds (e.g., 75% expenditure, fund exhaustion). Coordinate with financial and contract teams to ensure fiscal compliance. Quality Control & Assurance Develop, implement, and maintain a Quality Control Plan (QCP) aligned with the Government's Quality Assurance Surveillance Plan (QASP). Define quality standards, performance metrics, and corrective action procedures. Perform Quality Assurance (QA) activities in accordance with the approved QCP. Update and resubmit the QCP for COR approval as required. Program Management Reviews (PMR) Lead preparation for monthly Program Management Reviews with the Program Office and COR. Present contract, financial, staffing, performance, and accomplishments data. Prepare quad charts, action item summaries, and subcontractor status updates. Deliver PMR materials and meeting minutes, including Government instructions. Transition-In & Transition-Out Support Develop and execute Transition-In and Transition-Out Plans. Manage staffing, training, security clearance coordination, and process implementation. Support joint inventories of Government Furnished Property (GFP). Prepare, certify, and submit inventory reports and updates. Ensure continuity of operations and full cooperation with Government and successor contractors. Support TO closeout activities, including final reports, documentation delivery, and badge return. Required Qualifications Bachelor's degree in Business, Management, Engineering, Aviation, or related field (Master's preferred). Minimum of 5–10 years of program or project management experience supporting Federal Government contracts. Demonstrated experience managing FAA or DOT contracts (preferred). Strong knowledge of PMP development, scheduling, cost tracking, and risk management. Experience preparing government-required status, financial, and performance reports. Familiarity with Quality Control Plans (QCP) and Quality Assurance Surveillance Plans (QASP). Excellent written and verbal communication skills. Desired Certifications Project Management Professional (PMP®) or equivalent certification. Experience with Earned Value Management (EVM) and federal financial tracking systems. Key Competencies Leadership and stakeholder coordination Attention to detail and compliance Risk identification and mitigation Financial and resource management Documentation and reporting accuracy Ability to work in a regulated, Government-led environment