Site Admin

Oversee site office operations, including documentation, filing systems, and correspondence.

Manage site facilities such as accommodation, transportation, housekeeping, and utilities.

Coordinate issuance and control of site ID cards, access passes, and attendance systems.

Maintain manpower records, attendance, and leave data for staff and contract workers.

Coordinate with HR for mobilization, demobilization, onboarding, and exits.

Support payroll inputs, timesheets, and contractor manpower reports.

Coordinate with local vendors, service providers, and contractors for site-related services.

Assist in procurement follow-ups for office supplies, consumables, and site facilities.

Verify bills related to site administration and services.

Maintain site registers, logs, and statutory records as required.

Prepare and submit daily, weekly, and monthly administrative reports to project management.

Support audits and inspections by ensuring availability of site documents.

Support compliance with labor laws, statutory requirements, and company policies at site.

Coordinate with EHS team for safety inductions and record-keeping.

Assist project team in organizing meetings, visits, and reviews.

Maintain records of site assets, furniture, IT equipment, and consumables.

Track issuance, movement, and condition of site assets.

Act as a single point of contact for administrative matters at site.

Coordinate between site team, head office, and external agencies.

Ensure effective communication of administrative instructions and updates.

Bachelor’s degree / Diploma in Administration, Commerce, Arts, or related field.

8–10 years of experience in site administration, preferably in EPC, solar, or infrastructure projects.

Strong administrative and organizational skills.

Knowledge of site HR processes and documentation.

Good communication and coordination abilities.

Proficiency in MS Office (Excel, Word, Outlook) and basic reporting.