Site Administrator

Contract length: 12 months (subject to extension)

Company: Tier 1 EPCM in Mining

Location: Pilbara site

FIFO roster: 2:1

Employment Type: Contractor

About the Role

To support daily site operations on a busy, high‑pressure project environment. This role is critical to ensuring smooth contractor mobilisation, travel coordination, documentation control, and overall administrative support for site‑based and Perth‑based teams. You will be a key point of contact on site, contributing to a well‑run, compliant, and positive workplace culture.

Key Responsibilities

• Manage end‑to‑end contractor and visitor mobilisation, ensuring all site access, compliance, and onboarding requirements are met prior to arrival
• Coordinate inductions, site access applications, medicals, training bookings, and mobilisation documentation
• Maintain accurate records within onboarding and compliance tracking systems
• Process and manage FIFO travel and accommodation bookings for project personnel, contractors, village services, and visitors in line with rosters
• Coordinate travel and accommodation for Perth‑based visitors to site
• Ensure all visitors and subcontractors have the required approvals and site access prior to mobilisation
• Administer light vehicle (LV) fleet management, including hire coordination, allocation, odometer tracking, servicing schedules, repairs, and damage reporting
• Provide general administrative and document control support to the project team
• Maintain and update the project SharePoint site, ensuring documents, communications, and resources are current and accessible
• Prepare professional communications, reports, and presentations for site‑wide distribution
• Assist with organising meetings, site events, team briefings, and site communications
• Maintain accurate organisational charts and project contact lists
• Perform data entry for invoices, delivery dockets, and debit card receipts
• Complete weekly and monthly reporting using Excel and site‑specific systems

Job Requirements

• Qualifications or formal training in Business or Office Administration are desirable
• Previous experience in a FIFO, remote site, or project‑based administrative role within mining, resources, energy, or infrastructure environments is advantageous
• Strong mobilisation experience, including contractor onboarding, flights, accommodation, and site access processes
• Comfortable working in a fast‑paced, high‑pressure environment, managing competing priorities
• High level of attention to detail with strong organisational and problem‑solving skills
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, SharePoint, and PowerPoint
• Confident written and verbal communicator, able to liaise with stakeholders at all levels
• Proactive, flexible, and quick to learn new systems and processes
• Site experience is preferred but not mandatory; exposure to similar environments will be highly regarded

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 1000 employees and 9,000+ contractors operating in over 130 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Only candidates with the right to work in Australia will be considered . (Australia Citizen, PR Holder, or Valid Australia working VISA)

If you would like to be considered for the position, please apply directly to this advertisement or send your application via email to **********@airswift.com with your updated CV/ resume & contact details. Alternatively, you may contact Louis at for more information.