Site Administrator

Introduction

Why work for us?

We are one of Australia’s most successful Aboriginal businesses, 100% owned by Eastern Guruma Traditional Owners. As a trusted contractor for leading mining companies, we take pride in delivering high-quality projects while fostering diversity and inclusion.

At Eastern Guruma, our people are our greatest asset. We invest in your professional development, offer flexible work arrangements, and treat you like family!

Description

This role is critical in ensuring smooth day-to-day site admin operations, supporting payroll, mobilisation, reporting, and communication across site teams and stakeholders.

Key Responsibilities

• Deliver administrative support including documentation, correspondence, reports, presentations, and formatting under the direction of the managers and site Superintendents
• Maintain accurate daily, weekly, and monthly project and service reports, including financial, personnel, and payroll data.
• Compile and collate project consumable records as required.
• Maintain site personnel files, ensuring confidentiality and compliance with privacy requirements.
• Coordinate flight and accommodation bookings for employees and subcontractors.
• Manage mobilisation and demobilisation travel and subsistence requirements.
• Administer office scarce resources, asset deployment, and utilisation on site.
• Provide basic payroll data and timesheet.
• Assist with roster management, leave tracking, span-of-control, and workforce administration for employees and subcontractors.
• Support administrative HR/IR functions, ensuring employee numbers and terms of engagement align with company policies.
• Assist with plant and equipment administration, including fleet vehicles.
• Support maintenance register updates and interface with the asset register, including assets deployed with JV partners.
• Assist with invoicing for site-based works when required.

Skills and Experience

• Proven experience in mine site administration, preferably FIFO or construction/mining environment highly desirable.
• Strong organisational skill, ability to manage multiple priorities with high attention to details
• Confident communicator, ability to work collaboratively with site team and work in accordance with company policies and procedures
• Proficient in Microsoft Office (Word, Excel, Outlook).

Requirements

• OHS Construction Industry Card (White Card/Blue Card) and First Aid Certificates required
• Valid full Driver Licence, preferably LR required
• Must be Australian/ NZ Citizen or Permanent resident

What We Offer

• Full-time, permanent position and long-term project
• 4:3 family friendly roster
• Monthly employee reward and recognition Program
• Regular discounts for various retailers and groceries