Job Description
Title: Deputy Manager – Design (Site)
Department: Project Management
Reports to: Project Manager (Site)
Team: None but leads external design team (architect, structure, MEP, interiors, etc.)
Duties & Responsibilities:
Construction documentation:
- Take over design documentation from client’s design team post tender stage and coordinate issue of construction documentation by respective designers.
- Schedule receipt, review, and issue of construction documents to contractors in a timely manner to meet construction timelines.
- Lead inter-discipline design coordination in accordance with site conditions. Prepare design meeting agenda and minutes. Assign and follow up tasks.
- Set up the Documentation Management System (DMS) for all design documents in coordination with document controller.
- Ensure all contractors use the latest revision of drawings at site.
Contractors & vendors design submissions
- Schedule receipt, review, and approval of contractors’ design submittals: shop drawings, samples, data sheets, specifications, etc.
- Lead and coordinate review and approval process by designers.
- Lead coordination process between contractors to resolve bottlenecks and site clashes, in order to issue timely coordinated shop drawings.
- Lead the review and approval of mock-ups and prototypes by contractors.
- Coordinate preparation of as-built drawings, O&M manuals and other take-over documentation by contractors.
Change management
- Flag changes to design/ previously received approvals and lead the change management process to issue revised design to site in a timely and coordinated manner.
QC support
- Support the internal QC team in drafting ITPs and check lists in accordance with the design technical specifications.
Required Education & Experience:
- B. Arch or Dipl/B. Tech (civil) with experience in a design or design management role, including a minimum of 3 years with site experience (ideally in a site/resident architect/engineer position)
- Experience in coordinating design for at least 2-3 base-build projects (structure, MEP, facade) larger than 200,000 ft2.
- Experience coordinating design for a hotel project is a plus. Alternatively, experience coordinating high-end interiors is preferred.
Required Skills & Knowledge:
Technical skills:
- Good ability to read architecture, structure, MEP, interior drawings
- Proficient on Auto CAD and MS Office (Word, Excel, Teams, Outlook)
- Good understanding of coordination process between design disciplines and process to resolve technical bottlenecks at site.
Soft skills:
- Good interpersonal and leadership skills, and able to develop constructive relationships with designers and contractors.
- Good written and spoken English, able to convey complex feedback and briefs in a concise and clear manner
- Good planning and organizational skills, able to seamlessly schedule and coordinate various design activities.
- Good analytical mind with good problem-solving skills.
Department: Project Management
Reports to: Project Manager (Site)
Team: None but leads external design team (architect, structure, MEP, interiors, etc.)
Duties & Responsibilities:
Construction documentation:
- Take over design documentation from client’s design team post tender stage and coordinate issue of construction documentation by respective designers.
- Schedule receipt, review, and issue of construction documents to contractors in a timely manner to meet construction timelines.
- Lead inter-discipline design coordination in accordance with site conditions. Prepare design meeting agenda and minutes. Assign and follow up tasks.
- Set up the Documentation Management System (DMS) for all design documents in coordination with document controller.
- Ensure all contractors use the latest revision of drawings at site.
Contractors & vendors design submissions
- Schedule receipt, review, and approval of contractors’ design submittals: shop drawings, samples, data sheets, specifications, etc.
- Lead and coordinate review and approval process by designers.
- Lead coordination process between contractors to resolve bottlenecks and site clashes, in order to issue timely coordinated shop drawings.
- Lead the review and approval of mock-ups and prototypes by contractors.
- Coordinate preparation of as-built drawings, O&M manuals and other take-over documentation by contractors.
Change management
- Flag changes to design/ previously received approvals and lead the change management process to issue revised design to site in a timely and coordinated manner.
QC support
- Support the internal QC team in drafting ITPs and check lists in accordance with the design technical specifications.
Required Education & Experience:
- B. Arch or Dipl/B. Tech (civil) with experience in a design or design management role, including a minimum of 3 years with site experience (ideally in a site/resident architect/engineer position)
- Experience in coordinating design for at least 2-3 base-build projects (structure, MEP, facade) larger than 200,000 ft2.
- Experience coordinating design for a hotel project is a plus. Alternatively, experience coordinating high-end interiors is preferred.
Required Skills & Knowledge:
Technical skills:
- Good ability to read architecture, structure, MEP, interior drawings
- Proficient on Auto CAD and MS Office (Word, Excel, Teams, Outlook)
- Good understanding of coordination process between design disciplines and process to resolve technical bottlenecks at site.
Soft skills:
- Good interpersonal and leadership skills, and able to develop constructive relationships with designers and contractors.
- Good written and spoken English, able to convey complex feedback and briefs in a concise and clear manner
- Good planning and organizational skills, able to seamlessly schedule and coordinate various design activities.
- Good analytical mind with good problem-solving skills.
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