Talent Acquisition Coordinator

Job Description The Talent Acquisition Coordinator supports the full life cycle of recruiting, with a strong focus on sourcing talent, managing job postings, screening candidates, and coordinating interviews. This role partners closely with HR and hiring managers to deliver a seamless and positive candidate experience from initial outreach through onboarding. Job Requirements Essential Duties: 1. Recruiting Coordination & Scheduling (40%) * Manage interview calendars and scheduling for hiring managers and candidates. * Coordinate phone screens, virtual interviews, and on-site interviews. * Oversee all interview logistics and communication. * Arrange candidate travel or accommodations when needed. 2. Candidate Sourcing & Job Posting (30%) * Post and maintain job openings across career boards, social platforms, and university networks. * Source passive and active candidates using online tools and databases. * Review incoming resumes and applications, identifying qualified candidates for hiring teams. 3. Candidate Communication (15%) * Conduct initial phone screens to assess qualifications and interest. * Serve as the primary contact for candidates throughout the interview process. * Provide timely updates and professional follow-up to all applicants. 4. Onboarding Support (10%) * Assist HR with new hire onboarding activities. * Prepare offer letters and new hire documentation. * Ensure background checks and other pre-employment requirements are completed. * Coordinate first-day logistics to create a smooth, welcoming start for new employees. 5. Additional Responsibilities (5%) * Support HR administrative tasks, reporting, and ad-hoc projects. * Maintain accurate, confidential records in the HRIS or applicant tracking systems. * Stay current on internal platforms, processes, and calendars. * Perform other duties as needed. Relevant Work Experience: * 2 years in recruiting coordination, HR administration, or a fast-paced administrative role. * Ability to manage confidential information with professionalism and discretion. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint). * Strong ability to build and maintain effective partnerships with hiring managers and recruiters. * Experience supporting employer branding through job postings and candidate outreach. Preferred Qualifications: * Experience managing candidate pipelines within an ATS or HRIS, including data accuracy and timely updates. * Hands-on experience with a variety of ATS or HRIS platforms. * Background in proactive sourcing on platforms such as LinkedIn. * Understanding of employment laws and hiring best practices. * Experience with QuickBase is a plus. Pay: $36-$40/hr