Team Assistant

DESCRIPTION OF DUTIES

As Assistant to Team, the incumbent will ensure the smooth flow of work as related to administrative activities, coordinating actions with other support staff in the team and in consultation and collaboration with the Assistants to the Head of Unit and Director. 
GENERAL 
-Receive visitors and telephone calls with tact and discretion and acts according to the nature 
and urgency of each, including redirecting as appropriate. 
-Provide background information for appointments with official visitors and/or staff members. 
-Monitor requests for goods and services, including receipt, payment and inventory 
requirements. 
CORRESPONDENCE 
-Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance. 
-Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, gr...