Technical Assistant /Coordinator

Position Description:

This position is for a qualified high school graduate with document
controller experience preferably gained in a utility project contracting
environment.

Key Responsibilities:

• § Review
  and update list of all files available in the department and implement new and
  approved fling system.
  
  


• § Implement
  fast-track document accessibility.
  
  


• § Periodically
  review and check the due dates for destruction of the records.
  
  


• § Prepare
  periodic list of records due to be expired and ensure the destruction of the
  records as per the approved procedure.
  
  


• § Ensure
  destruction of records as per procedure with record entry and information to
  all concerned.
  
  


• § Maintain
  proper records and perform checking, posting for correct entry and accuracy.
  
  


• § Operate
  program to record, store and analyze information and reporting.
  
  


• § Comply
  with the relevant policies, procedures and instructions.
  
  


• § Review
  existing storage facilities and recommend and implement effective safe keeping
  of all documents.
  
  


• § Organize
  in-house presentations to keep all the staff aware of the latest practices and
  techniques in this field.
  
  


• § Knowledge
  of ISO procedure and perform other related duties as needed upon request by the
  immediate supervisor.
  
  


• § Carry
  out and ensures the compliance of all activities within the department are
  in-line with health and safety regulations.
  
  


• § Participate
  in the training and mentoring of less experienced Qatari employees.
  
  

Minimum Qualifications:

• § Bachelor
  or diploma in business administration or relevant
  
  


• § Good
  experience in MS office.
  
  


• § More
  than 3 years’ experience in similar role
  
  

Required Skills

• § Proficient
  in English (essential) and Arabic (preferably).
  
  


• § Proficient
  in the use of computers and computer applications such as word processing,
  spreadsheets, database, and presentations.
  
  


• § Preferably
  with experience in using an electronic document management system.