Job Description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Reporting to the Assistant Vice President for Finance & Operations in Student Affairs (AVP), and with the guidance of the Senior Finance Coordinator, the Assistant Finance Coordinator supports multiple processes within Caltech Student Auxiliary Services (SAS). Responsibilities include working with outside vendors, Payment Services, Financial Services, and other Caltech departments to coordinate procurement, payment, billing, credit card settlement, and accounting processes. 

This is a temporary 3 month position. 

Essential Job Duties

  • In partnership with the Senior Finance Coordinator, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month. 
  • Administers and tracks purchasing for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units. 
  • Ensures that vendor invoices are entered accurately and timely for payment.
  • Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals.
  • Works with managers to ensure timely procurement of services and materials necessary for business operations.
  • Provides excellent customer service for all customers and vendor partners.
  • Supports processes for internal and external customer billing and addresses customer billing inquiries. 

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