Job Description
Position Title: Tender Administration Manager
Proposed Terms of Reference (TOR):
Detailed review and analysis of tender documents (ITB, RFP, RFQ, PQ, EOI), including contractual, technical, and commercial requirements
Preparation of tender reading summaries, compliance matrices, and risk highlights
Preparation, coordination, and compilation of qualification, technical, and administrative proposals in line with employer and donor requirements
Document control and version management of all tender documents, ensuring accuracy, traceability, and compliance with submission requirements
Establishment and maintenance of tender filing systems (soft and hard copies) in accordance with internal procedures
Coordination with internal departments (engineering, finance, legal, HSE, planning) to collect, review, and validate inputs
Management of the full tender submission process, including formatting, packaging, electronic portals, and physical submissions
Monitoring tender timelines, addenda, clarifications, and submission deadlines
Preparation and coordination of bank securities related to tenders (bid securities, bid bonds, guarantees), including liaison with finance and banks to ensure timely issuance and compliance with tender requirements
Support in preparing clarification responses, post-submission correspondence, and bid follow-up
Ensuring full compliance with employer requirements, donor procurement rules, and internal quality standards
Qualifications & Experience
· Bachelor’s degree in civil engineering, Electrical Engineering, or a related field
Minimum 5–7 years of relevant experience in tendering / business development within EPC, infrastructure, or energy projects
Fluency in English is mandatory; French proficiency is a strong advantage
Proposed Terms of Reference (TOR):
Detailed review and analysis of tender documents (ITB, RFP, RFQ, PQ, EOI), including contractual, technical, and commercial requirements
Preparation of tender reading summaries, compliance matrices, and risk highlights
Preparation, coordination, and compilation of qualification, technical, and administrative proposals in line with employer and donor requirements
Document control and version management of all tender documents, ensuring accuracy, traceability, and compliance with submission requirements
Establishment and maintenance of tender filing systems (soft and hard copies) in accordance with internal procedures
Coordination with internal departments (engineering, finance, legal, HSE, planning) to collect, review, and validate inputs
Management of the full tender submission process, including formatting, packaging, electronic portals, and physical submissions
Monitoring tender timelines, addenda, clarifications, and submission deadlines
Preparation and coordination of bank securities related to tenders (bid securities, bid bonds, guarantees), including liaison with finance and banks to ensure timely issuance and compliance with tender requirements
Support in preparing clarification responses, post-submission correspondence, and bid follow-up
Ensuring full compliance with employer requirements, donor procurement rules, and internal quality standards
Qualifications & Experience
· Bachelor’s degree in civil engineering, Electrical Engineering, or a related field
Minimum 5–7 years of relevant experience in tendering / business development within EPC, infrastructure, or energy projects
Fluency in English is mandatory; French proficiency is a strong advantage
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