Job Description
- Responsible for new corporate hotel tie ups for PAN India locations as per company presence, Timely payment of all vendors with the submission of quarterly NOC from all vendors.
- Special Corporate Rates as per matrix with contract including tariff & all terms & condition with seal & sign of both parties.
- Payment norms to be preferred as BTC
- Processing Vendor On-boarding with Supported Documents, & payment terms.
- Ensuring timely booking of all travel request as an when received considering company travel policy and Employee eligibility with all required approvals.
- Maintain MIS - records of all travel bookings and expenses for Reporting & audit purposes.
- Feedback of all bookings from internal customers in valid format.
- Establish healthy relationship with Travel Vendors such as Hotels, Airlines, Travel Agencies & Car rental agencies.
- Negotiate competitive rates and contracts with Vendors to ensure Cost-effective travel solutions for the Company.
- Monitor Vendor performance and resolve any issues & discrepancies promptly & furnish report monthly.
- Provide Support & coordination in planning & execution at all company events such as data collection, valid documents , Venue Selection, Catering, Audio-visual equipment and décor.
- Negotiation with Vendors with best industry rates for event planning & execution phase.
- Collaboration & execution between hotels & event company for the execution.
- Collaborate within team & cross-functional teams including Brand Marketing, HR and Senior Management for Smooth Execution.
- Collect post event feedback to evaluate Experience & identify areas for improvement.
- Feedback of all events from internal customers in valid format.
- Monitor travel expenses against the allocated budget and furnish cost savings data. Responsible for the Vendor Invoices processing of Payments with the timeline.
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