US Payroll Specialist

Job Description :

The US Payroll specialist is responsible for day-to-day operations, oversight and governance of the US payroll and employment tax portfolio. This role is also responsible for leading and fostering proactive collaboration with customers and key internal and external business partners while driving operational excellence throughout the service delivery model. The candidate for this role must demonstrate and have a proven track record for pre and post payroll audits and reviews that lead to accurate and compliant payroll operations while delivering outstanding customer service. Strong background with and working knowledge of payroll regulations, labor and employment tax regulations, Federal and State Tax legislations, and applicable end-to-end activities encompassing payroll operations.

Key Responsibilities:

• End-to-end processing of US payroll in compliance with federal and state regulations.
• Manage payroll taxes, deductions, and reporting accurately.
• Handle audits, reconciliations, and resolve payroll discrepancies.
• Collaborate with HR and Finance teams for smooth payroll operations.
• Manage end-to-end bi-weekly payroll for multiple entities with 100% accuracy.
• Hands on experience in handling multi-state payroll in the US.
• Manage payroll adjustments, bonuses, off-cycle payrolls as needed
• Verify and maintain compliance with government payroll/tax requirements
• Keep abreast of current and changing payroll and employment tax laws
• Review and audit current processes to ensure compliance, while recommending and implementing changes where needed
• Lead the bi-weekly/monthly/quarterly wage reconciliations and tax filing requirements, including year-end reporting, W-2s, W-2Cs and amendments
• Research, determine root cause, and resolve incoming tax notices from various agencies
• Lead and perform audits of payroll and employment tax data prior to payroll completion while following all established controls
• Complete post payroll audits and reporting, prepare metrics and track errors using technology and reporting tools
• Evaluate federal, state, and local tax treatment of employee fringe benefits, executive compensation, and related impacts
• Partner closely with various internal stakeholders to ensure accurate GL & tax reporting
• Respond to complex payroll related inquiries from employees and/or key stakeholders
• Research and produce complex reports which may require in depth analysis
• Communicate effectively with various levels of management to ensure high level of customer support and positive customer interactions
• Develop, maintain, and improve payroll processes, employment tax processes, and internal controls to preserve the quality, efficiency and overall effectiveness of all payroll functions while ensuring regulatory compliance
• Responsible for tracking and testing of legislative/regulatory changes, application enhancements, and system modifications
• Support execution of SOX controls as well as internal, external audits
• Manage, coach, and develop team members
• Conduct ongoing training for payroll staff to ensure productivity and knowledge of overall processes are maintained and improved.
• Experience with SFEC and ADP WorkForce Now highly preferred
• FPC/CPP certification preferred

Requirements:

• Strong knowledge of US payroll laws and compliance.
• Hands-on experience with payroll systems and tools like ADP
• Excellent attention to detail and problem-solving skills.