Job Description
Millennium is a global, diversified alternative investment firm, founded in 1989, which manages $84 billion in assets. Defined by evolution, innovation and focus, Millennium's mission is to deliver high-quality returns for our investors. Millennium seeks to empower talented professionals with the sophisticated expertise, resources and technology to pursue a diverse range of investment strategies across industry sectors, asset classes and geographies.
Job Function Summary -
We are looking for an analytical and results-oriented Vendor Management Analyst to join our Procurement & Vendor Management team. Day-to-day, you will be collaborating with internal business partners to create, review, & maintain the vendor master in our ERP system, Oracle. The ideal candidate will be process driven, an excellent communicator and has a passion for developing great stakeholder relationships. The Vendor Management Analyst plays a key role in vendor onboarding requests, updating & validating data for existing suppliers, resolving vendor set up & payment issues with our internal accounts and payment partners. This role is ideal for a self-motivated individual leader that loves to drive process improvement and can act as a subject matter expert in the area of ERP & data management.
Principal Responsibilities -
Coordinate with suppliers to collect required information in order to conduct proper due diligence (banking, tax forms, & incorporation documentation).
Maintain accurate vendor records in Oracle/VM Tool, including banking, tax, and remittance details, ensuring data quality to support timely and correct payments.
Foster collaborative relationships with cross-functional stakeholders across the firm, including various internal teams.
Solid understanding of procure-to-pay or accounts payable flows, especially payment processing.
Support the development of firm-wide protocol for Vendor Onboarding requirements (e.g., updated documentation, valid tax forms. Etc.)
Create reporting and metrics to measure, manage and improvement opportunities.
Coordinate with internal stakeholders and vendors, providing solutions, support, and customer service.
Ensure timely and accurate processing of requisitions and purchase orders.
Assist with the sourcing and onboarding of new vendors, ensuring adherence of all policies and procedures.
Monitor and mitigate risks associated with procurement activities.
Qualifications/Skills Required -
Bachelor’s Degree in business or other management discipline, such as supply chain management.
Minimum of 3+ years sourcing / procurement experience (financial services experience preferred) with specific emphasis on vendor onboarding.
Exceptional project management skills and the ability to lead projects from start to finish; ability to resolve open issues.
Excellent communication skills, both verbal and written, with solid business judgment.
Quick learner, detail oriented, demonstrable thoroughness and strong ownership of work.
Able to prioritize and perform with a high sense of urgency in a fast moving, high pressured, and constantly changing environment.
Demonstrated success in balancing the need for efficiency and scale with client satisfaction and a sense of high touch service delivery.
Ability to get up to speed quickly on new vendor engagements, shift gears and balance multiple topics concurrently.
Proven ability to build relationships both internally and externally and integrate with a broader team.
Sourcing and procurement experience in both technology and non-technology categories of spend.
Experience with Oracle or Procure-to-Pay systems.
Ability to actively listen and engage in conversation to uncover relevant information and identify solutions.
Strong problem solving skills and ability to work in a structured manner.
Team player with a strong willingness to participate and help others.
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