Volunteering Event Coordinator - Bengaluru

Job Description

About the Role

Because of you, 1000s of people from your city will volunteer to help others.

As Team Everest's 'Volunteering Event Coordinator,' you will organize volunteering events in your city in schools, colleges, communities, and corporates.

You will do various types of volunteering events like educational aid making for kids, tree plantation, career guidance in schools, and many more.

Love to do volunteering events, but not sure how to do? No worries, we will guide and train you for your role!

Your work will improve children's world and education. Your work will save our Earth. Your work will restore hope in life for many lives. Your impact in this role is literally immeasurable.

You will be one of those directly contributing to Team Everest's vision, ‘Inspiring everyone to Volunteer.

If you enjoy organizing events, speaking in-front of a crowd, meeting people & doing good, then this role is for you!

What you will do?

1. Coordinate and Execute Volunteering Programs: Organize and run volunteering events in your city, both in-person and virtual.
   
2. Volunteer Orientation: During events, you will give a quick orientation on what volunteers need to do in the event.
   
3. Volunteer Management: Engage with volunteers, and guide them during the volunteering event.
   
4. Beneficiary Visits: Visit schools, colleges, and communities to find and shortlist beneficiaries for our programs.
   
5. Partnership Development: Build partnerships with local nonprofits, corporates, and vendors to support our programs.
   
6. Vendor Coordination and Material Procurement: Work with vendors to get materials needed for events.
   
7. Data Tracking and Reporting: Keep track of program progress and prepare simple reports to share with stakeholders.
   
8. Project Management: Take care of the overall planning and execution of programs in your city.
   
9. Daily Operations: Manage daily tasks and ensure all programs run smoothly.
   

What We are Looking for?

1. Education: Graduate or Postgraduate degree. Degrees in Social Work (BSW/MSW) are preferred but not mandatory.
   
2. Volunteering Experience: If you’ve volunteered before, that’s a plus. It shows your passion for helping others.
   

Language Preference:

1. You should be comfortable speaking in Kannada and English.
   

Skills required for Job:

1. Interpersonal Skills: You should enjoy talking to people and building good relationships with volunteers, beneficiaries, and vendors.
   
2. Organizational Skills: You should know how to plan well and manage multiple tasks with a cool head.
   
3. Adaptability: Be open to changes and flexible with programs.
   
4. Computer Skills: You should know basic computer skills like using MS Office.
   
5. Driving Skills: Owning a two-wheeler and knowing how to drive will be helpful but is not mandatory.
   
6. Work Ethic: You should be someone who loves to learn, works hard, and can do tasks independently & with a team.
   
7. Willingness to Travel: You should be ready to travel within the city (Once or twice the year outside your city)!
   

Requirements

What Makes You a Perfect Fit?

1. A person who is Honest.
   
2. A person who gives importance to Values.
   
3. Someone who looks forward to coming to the office because they love what they do. In short, a person with passion and love for the work they do.
   
4. A person who is ready to work in a non-profit organization to create a positive impact in the community.
   
5. A person who is ready to work in a Team Environment.
   
6. A gentle and friendly person who our teammates will love to work with.
   
7. A person who is open to Learn and Unlearn. In short, you should be coachable.
   
8. Someone who is ready to try new things and not afraid of failures.
   
9. Someone who is ready to acknowledge mistakes when they know they are wrong.
   
10. Someone who is committed and ready to take accountability.
    
11. Someone who delivers on time when a responsibility is given to them.
    

Other Information

• Scope: Full-time
  
• Probationary Period: 3 months
  
• Commitment: We expect you to work with us for at least 2 years. No formal agreements, we work on trust!
  
• Designation: You will join our Volunteering Services department. Designation is based on your experience.
  
• Working Days: Monday to Friday + 2 working Saturdays a month
  
• Office Timings: 9:30 AM to 6:30 PM (Be flexible based on volunteering event needs)
  
• Weekend Support: Since some of our volunteering events might be scheduled on weekends, we need your availability on such days. A compensation leave will be given if you work on a holiday.
  
• Office Address: Work from Home. Travel within the city for corporates, schools, colleges, and communities if required.
  
• Training & Travel: You will travel to Chennai for a 15-day training program while joining us and once a year for an annual meet. (Travel and accommodation will be taken care of by Team Everest.)
  
• Joining Date: Immediate
  

Benefits

Why You Should Join Us?

1. An Ocean of Learning: Learning never stops at Team Everest. It’s good for you and your career.
   
2. Fun & Supportive Team: Fun is integral to our work culture. You will never feel alone at Team Everest. You will always find a helping hand for any of your work-related queries.
   
3. Diverse Team: Work with teammates from across India. Learn new languages and make friends from different states.
   
4. Challenging Opportunities: We believe taking challenging opportunities helps a person grow faster. We are ready to challenge you if you are ready for it!
   
5. Generalists, not just specialists: You will learn multiple skills in addition to your specialisation, helping you to strengthen your career and reduce future career risk.
   
6. Use Technology for Good: Learn & Use advanced tech tools and stay on top.
   
7. Use AI: AI will not replace you. But a person who uses AI might replace you. You will learn various AI tools while working with us. Be up to date.
   
8. Annual Team Outings: We go on a yearly team outing to build strong bonds.
   
9. Weekly Cricket Fun: Join weekly turf cricket sessions if you love Cricket.
   

About Team Everest

Team Everest is a non-profit organization founded and headed by Karthee Vidya from 2006. Our primary focus area is promoting volunteering and providing education.

We are a team that is crazy about volunteering. Team Everest believes in the power of every person's endless love and wants to tap that potential to make a difference in this world.

• Office Address:  Our head office is in Chennai, and we operate in 12 cities across India - Chennai, Bengaluru, Madurai, Coimbatore, Kochi, Hyderabad, Mumbai, Pune, Kolkata, Delhi, Gurgaon & Noida.
  
• Website  - 
  

Team Everest is a certified  ‘Great Place to work’  for the Financial Year

Ready to Apply?

If you have always wanted to help others with your time and skills, Team Everest is your place!

Requirements
Plan and execute volunteering events across schools, colleges, communities, and corporates, handling end-to-end event coordination. Conduct volunteer orientation, guide volunteers during events, and ensure smooth on-ground execution. Engage in community outreach by visiting institutions to identify and coordinate beneficiaries. Build and manage partnerships with nonprofits, corporates, and vendors; handle vendor coordination and material procurement. Manage daily operations, schedules, and logistics to ensure timely delivery of programs. Track program progress and prepare basic reports and documentation using MS Office tools. Communicate confidently with diverse stakeholders using strong interpersonal and public-speaking skills in Kannada and English. Work collaboratively with teams, show adaptability, accountability, and field readiness, including weekend and city travel when required. Key Skills: Event Planning & Coordination, Volunteer Management, Community Outreach, Stakeholder & Vendor Management, Project Management, Communication & Public Speaking, Time Management, MS Office, Adaptability.