Work-Integrated Learning & Career Education Centre Administrator

Work-Integrated Learning & Career Education Centre Administrator

COMPETITION NUMBER: 1603

CLOSING DATE: February 5, 2026 @11:59 PM MDT

WORK-INTEGRATED LEARNING AND CAREER EDUCATION CENTRE (WILCEC)

Join Our Team as a WILCEC Administrator!

NorQuesters are difference makers, and we’re looking for someone who shares that passion - someone who thrives on finding ways forward and being dependable!

As a WILCEC Administrator, you’ll play a key role on our Work‑Integrated Learning and Career Education Centre team. Reporting to the Career Education Manager, you’ll collaborate with the team to provide support through administrative tasks, event coordination, process management, Program Advisory Committee (PAC) engagement, and more.

HOW YOU'LL MAKE A DIFFERENCE

• Create, update, and improve resources and processes for key stakeholders, including the WILCEC team, students, and employer‑partners
• Review and process Work‑Integrated Learning (WIL) student ‘to‑do list’ requirements to ensure students are notified of all non‐academic WIL requirements
• Maintain and collect data for reporting across WILCEC digital platforms
• Review and approve job postings on the CareerQuest Hub job board
• Maintain WILCEC communications and respond to inquiries via department email and phone
• Coordinate with Finance and Accounts Payable to support financial processes related to student activities and program needs, including payments, reconciliations, and purchases
• Assist with day‑to‑day operations, including event coordination, purchasing, record maintenance, and more.
• Provide administrative support for Program Advisory Committee (PAC) meetings, including scheduling, preparing minutes, facilitating communication, and maintaining document templates and official records
• Maintain accurate and up‑to‑date PAC member lists and contact information.

WHAT YOU BRING

• Post‑secondary business/office administration diploma or certificate, or equivalent (Bachelor’s degree preferred)
• 1‑3 years administrative experience, preferably in a post‑secondary environment
• Exceptional customer service supported by strong communication and a high level of professionalism.
• Experience working with diverse student populations, such as international learners, newcomers, Indigenous students, and individuals facing barriers to employment is considered an asset.
• Proven ability to quickly learn and adapt to new technologies. Experience in PeopleSoft, Moodle, Symplicity CSM, and Orbis is considered an asset.
• Strong time management skills and the ability to effectively manage a large volume of work with accuracy and attention to detail.

WHAT MAKES YOU A DIFFERENCE MAKER

• A passion for student success and career‑readiness
• Creativity, innovation, and the willingness to be bold and share ideas to support student success and other stakeholder needs.
• Flexibility and the ability to lead from where you are as an integral team member.
• Recognition that we are greater than they and that all initiatives support the Centre and college.

SALARY

AUPE Admin Assistant III | $1,890 − $2,456 (bi‑weekly) reflective upon what you bring AKA your education and experience. This is a temporary opportunity ending on March 31, 2027 , with the possibility of extension. For more information regarding the AUPE Collective Agreement, please check out this link.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

Additional Information

Pre‑Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

For applicants who have completed post‑secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:

We encourage applicants to include the assessment certificate as part of their application.

This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

Our Commitment to Equity, Diversity, and Inclusion

We’re on a journey to become an inclusive, anti‑racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self‑determination through the institution’s work in decolonization, reconciliation, and Indigenization.

Accessibility

At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to

Apply to Become a NorQuester

If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

PSST

Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.