Work-Study - Human Resources Assistant

Posting Details (Default Section) Posting Number 9002036 Title Work-Study - Human Resources Assistant Position Type Work Study Department Work Study Job Summary The HR Assistant provides administrative and technical support to the Human Resources and Payroll departments, with a primary focus on a document retention project. This position assists with organizing, scanning, auditing, and maintaining employee records to ensure compliance with institutional policy, state and federal regulations, and established record-retention schedules. This position will also participate in any ongoing department retention projects. The HR Assistant will also support ongoing HR operations and processes.

Responsibilities & Duties

Digitize employee personnel files and related HR documents by scanning, indexing, and saving records in Docubase or other electronic document management systems.

Conduct file audits to identify missing, incomplete, or misfiled documents; assist with correcting and updating records as needed.

Organize, purge, and prepare paper files in accordance with NCTC’s approved document retention schedule and state archival requirements.

Maintain file accuracy and confidentiality in compliance with FERPA, HIPAA (as applicable), and NCTC policy.

Assist with general HR administrative tasks such as data entry, filing, and assembling materials for onboarding and other HR processes.

Participate in department retention projects and process improvements.

Perform other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Required Education High School Diploma or GED Required Skills & Abilities

Strong organizational skills with the ability to manage large volumes of documents.

Moderate computer skills.

Ability to maintain confidentiality and follow established procedures.

High attention to detail and accuracy.

Ability to work independently and adapt to changing priorities.

May be required to sit for extended periods.

Must be able to lift up to 10 pounds.

Frequent repetitive motion related to scanning and document preparation Preferred Skills & Abilities

Knowledge of document retention practices and/or HR record-keeping standards.

Familiarity with FERPA and confidentiality requirements.

Required Experience Experience working in an office environment.

Preferred Experience

Experience with document handling, filing, or data entry.

Experience working in Human Resources, payroll, or records management.

Experience with electronic document management systems such as Docubase.

Posting Date 11/20/2025 Closing Date Special Instructions to Applicants Applicants must have applied for financial aid and have financial need.

This position is part-time, with a maximum of 19 hours per week. Hours may be flexible during the workweek of Monday through Thursday, 8 a.m. to 5 p.m., and Friday, 8 a.m. to Noon, based on department need. Location Gainesville