Job Description

Tired of the 9-to-5 grind? Imagine a World without borders, where opportunities are endless. That's the future of work, and we're building it at WorkMotion. Our all-in-one HR platform makes it easy to hire and manage global teams, ensuring compliance and streamlining processes. So whether you're a digital nomad or a remote-first company, we've got you covered. Ready to join the future of work? Let's build something amazing together.
Our Global Entity and Partner Infrastructure team is looking for a detail-oriented, highly organised, and motivated individual to join us as a Working Student - Executive Assistant on a part-time basis (20 hours per week). You will help us ensure that our global operating infrastructure and processes are working smoothly and efficiently.

What you will do:

  • Contribute to the expansion and maintenance of WorkMotion’s global operating infrastructure by supporting the set-up and ongoing operations of subsidiary entities across the globe
  • Plan, prepare and orchestrate key signature processes (digital and physical) involving multiple internal and external stakeholders
  • Coordinate and ensure clear communication with WorkMotion’s senior leadership to make in-person appointments for signatures and other entity-related tasks
  • Manage all aspects of document handling from end to end: receiving, forwarding, dispatching via postal services, legalizing (via notary), storing, and archiving both digital and physical documents
  • Maintain accurate records and organized archiving systems for documents related to subsidiaries and company-wide operations
  • Liaise with in-country partners and local authorities to support document sharing and meeting compliance requirements for global subsidiary entities
  • Be involved in ad hoc cross-functional projects related to entity and partner infrastructure operations and process improvements

    • Requirements

    What we are looking for:

  • Currently enrolled in a university degree program in Berlin and available to work on-site in Berlin at least 1 day a week
  • Fluency in written and spoken English and German
  • Excited and passionate about shaping the future of work and access to global talent
  • Outstanding interpersonal, communication and collaboration skills with a team player mindset
  • Detail and solution oriented with strong organizational and administrative skills
  • Demonstrates ownership; ability to multitask and work effectively in a dynamic and deadline-driven environment
  • Excellent professional standards, discretion, high level of confidentiality and sound judgement when handling sensitive information

    Desirable (but not required):
  • Previous experience in similar role would be a plus, , in a role such as corporate support, administrative assistant, or executive assistant

    • Benefits

  • Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries. Our WorkFlex program lets you work from anywhere, anytime. Whether it's a beachside office or a cosy home office, the choice is yours.
  • Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax.
  • Stay connected: Take part in exciting annual team meetups!
  • Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

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